Subject: FW: Payment Status
From: Kim Butland <[email-masked]>
To: LLPS -Michael B <[email-masked]>
Date: Tue, 31 Mar 2015 13:02:46 +0000

Hi Michael,

I was following up on the payments issued and just realized that the first attachment which I think was to be the invoice for Bella Vista is an order receipt for something else. I have the invoice for Crystal Lofts in progress - just need the other invoice to pay for that October shipment.

Thank you
Kim

From: Michael B [mailto:[email-masked]]
Sent: Thursday, March 19, 2015 11:32 AM
To: Kim Butland
Subject: Re: Payment Status

Hello Kim.
I believe I have everything pointed correctly.  I resent both invoices to the correct contact with the new location under a new created Customer ID.  I have attached copies for your records.  Please let me know if you any additional concerns.
Thank you,
Michael B
LLPS

From: Kim Butland<mailto:[email-masked]>
Sent: Wednesday, March 18, 2015 3:09 PM
To: Michael B<mailto:[email-masked]>
Subject: RE: Payment Status

Not clouding the situation at all. Besides, I'm the one who started all the confusion!

I confirmed with Melanie at Bella Vista that they do in fact have those posters from October. I was able to verify as well that payment has never been made for a 2015 set. If you can rebill that order referencing PO 212650, we will get it paid asap. If that works for you, I'll let Melanie know to be looking for the invoice in the mail.

What I think started this whole extra shipment is they placed the order back in October and entered the PO after the fact. I then denied that October PO because at the time we were reworking the contract with our HR company who was able to provide the posters in 2014. So I'm guessing they saw the denied PO, called to cancel the order and never put 2 +2 together when they received the posters last year.

However it pans out, I will make sure all orders are paid in full.

From: Michael B [mailto:[email-masked]]
Sent: Wednesday, March 18, 2015 2:37 PM
To: Kim Butland
Subject: Re: Payment Status

Hello Kim.
I hope I am not clouding this but as I searched the order history, I noticed that order that original order (#1871668) that already been placed back on October 10, 2014 by either Aretina Johnson or Melanie Gresham, was actually canceled and the posters were never returned.  So according to our database, those posters have not been paid for if those are the posters that they said they already have.  Would there be a way of rebilling this maybe with a new PO?  Let me know how you would prefer me to proceed.  As far as the other, I will create a new file for Crystal Lofts and get the order moved over, the PO added and a new invoice generated.  Please let me know if you have any additional concerns.
Thank you,
Michael B
LLPS

From: Kim Butland<mailto:[email-masked]>
Sent: Wednesday, March 18, 2015 10:49 AM
To: Michael B<mailto:[email-masked]>
Subject: RE: Payment Status

Not a problem with leaving the same ship to address. Crystal Lofts is the property name. Contact would be Nick Murphy. If needed, you can reference PO 217760. Thank you!

From: Michael B [mailto:[email-masked]]
Sent: Tuesday, March 17, 2015 3:26 PM
To: Kim Butland
Subject: Re: Payment Status

Hello Kim.
Sorry it has taken so long to respond to this.  In regards to the change of name on the invoice, I believe I can create a new file for this location.  I will need a contact person if the company name is Crystal Lofts, unless the contact person is Crystal Lofts and in that case I will need a a company name to add it.  I will have to leave the ship to information the same as it would otherwise conflict to where the delivery was made.  Let me know if that works for you.
Thank you,
Michael B
LLPS

From: Kim Butland<mailto:[email-masked]>
Sent: Tuesday, March 10, 2015 9:57 AM
To: LLPS -Michael B<mailto:[email-masked]>
Subject: Payment Status

Good Morning Michael,

Hope all is well! I did a sweep of all of our properties to make sure the labor law invoices are being handled. I discovered about 12 properties that have yet to send in their invoice to our accounts payable department so I will follow up with them to see what happened. Two additional properties just had their invoices entered and I imagine those should pick up in the check run later this week. I attached the spreadsheet with check information should you or your accounting department need to verify anything.

Lastly, it turns out the Bella Vista location (cust# 143244437) had previously ordered the 2015 set so they did not need the set from my order. But we had one other property that I didn't think needed the posters but since there is the extra set now, they will be using them. I'm curious if we could have the bill-to name and address changed on the Bella Vista invoice (order# 1934021); or if it could be credited and then rebilled to this other property? It would help eliminate issues with having a property pay an invoice issued to another property. If at all possible, the new billing information would be for:

                Crystal Lofts
                3100 Woodward Ave.
                Detroit, MI 48201

Thank you!

Kim Butland
Purchasing Agent

Independent Management Services
14381 North Road
Fenton, MI 48430
P: 810-750-7000 x346
F: 810-750-0336
[email-masked]<mailto:[email-masked]>

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Independent Management Services Confidentiality Notice: The information contained in this email and any attachments may be privileged, confidential, and/or proprietary and is intended solely for the use of the addressee(s). If you are not the intended recipient, you are hereby notified that any use, reproducing or distributing of this email (or its attachments) is strictly prohibited. If you believe you have received this email in error, please notify the sender immediately and delete this email without retaining any copies. Any email sent by or received by the addresse(s) may be monitored. Thank you.