Subject: RE: Bank for CAPS account change = CAPS#18667
From: "Marucut, Yolanda C - San Mateo, CA" <[email-masked]>
To: "[email-masked]" <[email-masked]>
Cc: "Chadha, Surinder K - San Mateo, CA" <[email-masked]>, "Liu, Jianzhong - San Mateo, CA" <[email-masked]>, "Chen, Juan J - San Mateo, CA" <[email-masked]>, "WHITE, CAROLYN K" <[email-masked]>
Date: Tue, 26 Nov 2013 17:08:25 +0000

Hi Mike,

Below is our Standard Operating Procedure to update the banking information in an existing CAPS Account:

  *   Two items are required
     *   Original Form 6003  (refer to website provided below)
     *   A signed company letter head. The letter head must match the business name we have on file.
  *   Both items must be mailed with original signatures of the authorized person in the account (blue ink preferable). A stamp signature is not acceptable.
  *   Important information for Form 6003
     *   Please fill out the form on your computer. (Form 6003 can be printed by going to CAPS website @ "CAPS.USPS.GOV". Click on Forms, click on Form 6003 and print.) You can print the form out. However, sign it after printing.
     *   Make sure the Contact Name field is somebody from the bank; telephone# should be the bank's telephone#
     *   Both cover letter and Form 6003 must have the same company name information and authorized signature that matched in our system. If the bank account company name information is different in the Form 6003, please state in the cover letter why the Form 6003 has different company name information.
  *   Mail both documents to the address showing at the bottom of the Form 6003.

To avoid delay, please notify the contact person from the bank that a representative from CAPS-San Mateo Accounting Service Center will be calling to verify if the bank account and routing number information in the form 6003 are correct. Bank usually needs an authorization from the customer before they give the confirmation.

If there is a filter/block in your bank account, please provide to your bank our Corporate ID "1-135-641-517" and the Company Name "United States Postal Service" to avoid any debit returns.

Please do not hesitate to call me if you need further assistance.

Thanks,

Yolanda C. Marucut
Sr. Accounting and Control Specialist - CAPS Unit
San Mateo Accounting Service Center
2700 Campus Drive
San Mateo, CA 94497-9433
Tel: 650-377-5238
Fax: 650-377-5336

From: CAPS
Sent: Tuesday, November 26, 2013 7:42 AM
To: Marucut, Yolanda C - San Mateo, CA; Liu, Jianzhong - San Mateo, CA
Cc: Chadha, Surinder K - San Mateo, CA
Subject: FW: Bank for CAPS account change
Importance: High

Jimmy or Yolanda,

Please assist this customer.

Thank you,

J J Chen
System Accountant
San Mateo ASC
Tel: 650-377-1098
Fax: 650-377-5295

From: WHITE, CAROLYN K
Sent: Tuesday, November 26, 2013 7:32 AM
To: CAPS
Cc: 'Bishop, Mike'
Subject: Bank for CAPS account change
Importance: High

Good morning,  CAPS Service Center,

Can you please advise by email exactly what does premier customer Labor Law Poster Service, Lansing MI need to do to accomplish the following; i.e. switch banks?  Their CAPS account number is 18667.  Premier customer Mike Bishop's email inquiry is below.

1)      Which forms do they need to submit?

2)      Do they need a letter on Company letterhead in addition to their forms?

3)      Anything else?

Thank you for your prompt response,
CAROLYN WHITE
BUSINESS SERVICE NETWORK
888-276-1293
USPS CALL 616-776-6143
[email-masked]<mailto:[email-masked]>
CUSTOMER SERVICE EXCELLENCE!
CAPS Service Center at (650) 377-1334.
From: Michael B [mailto:[email-masked]]
Sent: Tuesday, November 26, 2013 10:00 AM
To: WHITE, CAROLYN K
Subject: Bank for CAPS account change

Hello Carolyn.
We are switching back to our previous bank and I wasn't sure what I need to do to get this done.  I was thinking I probably need new paper work but am unsure which forms would be needed.  I would appreciate your assistance in getting this done or at least if you could put me in contact with someone who can help.
Thank you,
Michael B
LLPS

CAPS is...
The Centralized Account Processing System which is an alternative to presenting checks and cash for postage and paying annual fees at multiple postal locations. CAPS is an electronic postage payment system that provides business mailers a centralized, convenient, and cost-effective way to allow business mailers to electronically (e.g. ACH Debit, ACH Credit and Fed wires) pay for:

Permit Imprint

Business Reply Mai (BRM)*

Merchandise Return Service (MRS)*

Postage Due Account*

USPS Corporate Account(tm)

Address Element Correction

Customers can choose from the following CAPS account types:

Centralized Trust Accounts - Customers deposit funds using electronic funds transfer (i.e. ACH Credit or Fed wire) to the USPS's bank prior to mailing. The CAPS account is automatically updated with your deposit and then reduced when local post offices process postage statements.

Centralized Debit Account -Customers designate a debit-enabled bank account for postage charges. The bank account is debited for the total day's postage on the next bank business day.

CAPS Customers...

Continue to mail under the same permit imprint, periodical, and business reply account numbers currently held at the local postal locations.

Have a unique account number and password to ensure that funds are properly administered.

Capability to incorporate all or some of their existing accounts into CAPS.

Monitor your postage more closely.

Have annual mailing and accounting fees administered automatically.

Access and download real-time CAPS account information through reports generated at the CAPS Web site.

May apply for a deferred-debit payment option for designated international products. CAPS provides twice-monthly debiting for international mailing expenses.

Ready to Enroll?
Complete the application forms, print, sign, and send them to the CAPS Service Center.

CAPS Service Center
US Postal Service
2700 Campus Drive
San Mateo CA 94497-9442

Required Forms for CAPS Trust Account
PS Form 6001
PS Form 6002

Required Forms for CAPS Debit Account
PS Form 6001
PS Form 6002
PS Form 6003

PS Form 6001, Centralized Account Processing System (CAPS) Account Application - Application for establishing a national CAPS account. All applicants must complete and submit this form to apply for a CAPS account.

PS Form 6002, Accounts and Services to be Paid Through a PostalOne! Postage Payment Account - Designates local account numbers to link to your centralized trust or centralized debit account. All applicants must complete and submit this form to provide information about current trust accounts.

PS Form 6003, PostalOne! Postage Payment Account Electronic Funds Transfer Authorization Agreement - Authorizes the Postal Service to debit your bank account. Only applicants who wish to establish a debit account need to complete this form.

Need more information?
Please contact the CAPS Service Center at (650) 377-1334.